New Exception to Standard Capacity (E2SC) Caregiver Service Rates for Level 2 and Level 3 homes that exceed standard capacity come into effect on July 1, 2025.

The new E2SC rate table can be found in the Resource Work Policies (RWP), Appendix C: Agreements and Payment Rates.

The Ministry of Children and Family Development (MCFD) identified a need to implement a standardized service rate Level 2 and Level 3 homes where children and youth in care (CYIC) in the home exceed standard capacity.

Level 2 and Level 3 foster caregivers will now receive a provincial standardized service payment for every CYIC placed in the home that exceeds standard capacity.

Resource workers will be reaching out to foster caregivers currently receiving a service payment less than the amount in the new E2SC standardized rate table. Family Care Home (FCH) Agreements will be amended to reflect the new service payment rate effective July 1, 2025.

As of July 1^st, 2025, any new placements that exceed standard capacity in a Level 2 or Level 3 home will use the new standardized E2SC rate table found in the Resource Work Policies (RWP), Appendix C: Agreements and Payment Rates.

Foster caregivers will continue to receive the foster family monthly maintenance rate per child based on the age of the CYIC when the home exceeds standard capacity.

There are no changes to Level 1 service payments.

The addition of a standardized rate table for service payments to foster caregivers for Level 2 and Level 3 E2SC will:

• create rate consistency across the province for MCFD and ICFSA foster caregivers;
• improve funding transparency for foster caregivers;
• create consistency for foster caregivers moving between communities (no change to their rates) and;
• reduce the number of FCH agreements and amendments.

Event Itinerary

October 2, 2025 (Thursday)

7:00 PM to 9:30 PM – Welcome Reception and Wellness Evening (30-minute spa treatment for caregivers)

October 3, 2025 (Friday)

7:30 AM to 8:30 AM – Breakfast and Registration

8:45 AM to 9:00 AM – Territorial Welcome and Opening Prayer

9:30 AM to 1:30 PM – Morning Workshops

1:30 PM to 2:30 PM – Lunch

2:30 PM to 4:30 PM – Afternoon Workshops

7:00 PM to 9:00 PM – Crafting Therapy Workshop

October 4, 2025 (Saturday)

7:30 AM to 8:30 AM – Breakfast and Registration

9:00 AM to 2:00 PM – Annual General Meeting

6:00 PM to 10:00 PM – Banquet, Dinner, Dance and Fundraiser

About the Speakers

Colleen Drobot

Colleen Drobot is a registered professional counsellor who provides therapy for adults and offers parent consulting using a developmental, attachment-based approach. She was teacher with over 20 years’ experience working with children in the regular classroom. She also specialized in supporting children with neurodiversity. She is an adjunct faculty member of the Neufeld Institute and has worked with Dr. Gordon Neufeld for many years.

Colleen is a mother of two and draws from her personal as well as clinical experience to support parents and professionals in gaining insight, opening their hearts, and leading by their intuition.

Lori Frank

Lori Frank is an experienced facilitator and mediator with a deep understanding of child welfare and collaborative decisionmaking. She brings empathy, practical tools, and a trauma-informed approach to her work, empowering families and professionals involved in child welfare to communicate effectively, address conflict and make thoughtful decisions together in a way that preserves dignity and self-determination.

Lori is the Director of Child Welfare Initiatives with Mediate BC. She is a Registered Roster Mediator (RRM) and has mediated in a variety of areas including family, child protection, workplace and nonprofits. Lori enjoys seeing live music performances, traveling and spending time with family and friends.

Complex Trauma Resources

Structured to connect into their morning workshop topic, yet still be accessible and relevant to those who did not attend, this short afternoon session is a customized delivery of Complex Trauma Resources Why Children are Addicted to Gaming and Social Media mini course. The course, available online, features a discussion of why all children can become hooked, but especially why children with trauma are more vulnerable. This discussion is paired with practical strategies and supports to help guide caregivers through navigating this tricky and increasingly relevant experience.

IMPORTANT: Please read before filling out the registration form.

REGISTRATIONS: Please submit one form per attendee. This form is also available in a fillable PDF version. All registration forms must be received by the BCFPA Provincial Office by September 20, 2025.

ACCOMMODATIONS: Accommodation and parking are NOT included in the registration fee. Book your stay at the Sheraton Vancouver Guildford Hotel before September 1, 2025 to receive BC Foster Parents Association’s discounted room rate of $215/night for a traditional room. To book use this link or contact the venue directly by phone (1-800-587-3038) or by email (reservation@sheratonguildford.ca) and identify themselves as attendees of the BCFPA conference to receive the special guest room rate.

CANCELLATION and REFUND POLICY: Refunds (minus a $20 cancellation fee) will only be made for cancellations received in writing to office@bcfosterparents.ca by September 20, 2025. You are welcome to name an alternate participant. There will be NO refunds for non-attendance.

CHILDCARE: Childcare is not provided for the AGM and Conference Event.

FOOD ALLERGIES & SENSITIVITIES: We make every effort to accommodate food allergies and sensitivities in our menu choices, however we cannot guarantee the hotel is able to provide well balanced meals or menus for those who have more specialized dietary needs.

BURSARY RECIPIENTS: Accommodation and travel arrangements are not made or paid for by BCFPA on behalf of any attendees. Bursary recipients are responsible for making their own arrangements and can expect to receive a bursary check to reimburse these expenses (not included for attendance only bursaries) when checking in at one of BCFPA’s registration tables during the event.

Join us for a unique conference experience on October 3-4, 2025 at the Sheraton Vancouver Guildford Hotel in Surrey, BC!

There’s so much to look forward to:

• Giveaways
• Catered meals
• Four (4) workshops to choose from. The topics include:
  • Cultivating Resilience and Helping Children and Teens Thrive through Secure Attachments with Colleen Drobot
  • Recognizing and Working with the Impact of Complex Trauma: Practical Strategies for Supporting Your Kids with a senior CTR Clinician from Complex Trauma Resources
  • Collaborative Decision-Making in Child Welfare – What Foster Parents Need to Know! with Lori Frank
  • The Mental Health and Developmental Impact of Tech and Social Media with a senior CTR Clinician from Complex Trauma Resources
• Guest Speakers
• Live entertainment with DJ Stacey
• Luxurious prizes up for grabs at our Camps for Kids Fundraiser!

The Ministry of Children and Family Development is supporting this year’s BCFPA AGM and Conference. Bursaries will be given to foster caregivers in each service delivery area which will cover the cost of your AGM registration fee ($350 value). Winners of full bursaries will also receive a cheque to assist with expenses such as mileage, hotel accommodation, parking, meals, and childcare. The cheque will be available to bursary winners at the AGM. The amounts will vary as we have implemented a fair and equitable process based on the location of the AGM & Conference.

• Coast Fraser Region – Thirty-four (34) available bursaries
  • Six (6) bursary winners from the Coast Fraser region will receive $887.
  • Twenty-eight (28) bursary winners from the Coast Fraser region will receive a registration-only bursary.
• Vancouver Island Region – Twelve (12) available bursaries
  • Six (6) bursary winners from the Vancouver Island region will receive $1,127.
  • Six (6) bursary winners from the Vancouver Island region will receive a registration-only bursary.
• Interior Region – Twelve (12) available bursaries
  • Six (6) bursary winners from the Interior region will receive $1,152.
  • Six (6) bursary winners from the Interior region will receive a registration-only bursary.
• Northern Region – Twelve (12) available bursaries
  • Six (6) bursary winners from the Northern region will receive $1,376.
  • Six (6) bursary winners from the Northern region will receive a registration-only bursary.

If you would like to have an opportunity to receive one of the bursaries, please fill out our online application form below.

You can also send us the following information by mail, e-mail or fax by July 7, 2025:

1.  Your full name, complete address, email address and at least one phone number where we can contact you.

2.  Who is your contract with? (MCFD, Indigenous Child and Family Services Agency or other agency)

4.  Applicant contract status will be verified.

5.  Name and contact information of your Resource Social Worker (email address and phone number).

6.  Send the above information to BCFPA by e-mail, fax or regular mail to:

Email: office@bcfosterparents.ca

Address: 208-20641 Logan Avenue, Langley, BC V3A 7R3

Fax: 604-544-2223

Winners will be notified by email by August 1, 2025.