BCFPA Call for Nominations and Special Resolutions

Call for Nominations – Vice President and Treasurer

BCFPA will be hosting our Annual General Meeting October 3-4, 2025 at the the Sheraton Vancouver Guildford Hotel. This year, there are two (2) positions for election on the BC Foster Parents Association Board of Directors Executive Committee.

Vice President
Treasurer

Each position has a two-year term. Nominations for each position must be received by the BCFPA provincial office by July 4, 2025 for distribution to the membership for online voting process. Please note that we have transitioned to 100% online voting through a third-party neutral platform, Simply Voting. It provides BCFPA and our members with a secure, cost-effective, and environmentally friendly voting process.

Eligibility to be nominated as a member of BCFPA’s Board of Directors includes:

a) A nominee must be a voting member in good standing (membership paid in full as of January 31, 2024); be qualified in accordance with Bylaw 7.2; and remain in good standing throughout the election process.

b) Voting members may not nominate themselves and may not nominate more than one nominee for any given position.

c) All nominations must be supported by a second voting member in good standing.

d) All nominations must be made in writing, in a form established by the Society and must be signed by the member who is the nominee, by the member who makes the nomination, and by the supporting member.

e) Nominations must be submitted in advance of the election, in accordance with such deadlines as may be established by the Board. Nominations will not be permitted from the floor at the Annual General Meeting; and

f) All nominations must be vetted by the nominations committee to confirm eligibility and adherence to required process.

Additional policy-related nomination criteria include:

Nominee must be present at the AGM unless excused by the President for extraordinary reasons.
Eligible candidates and nominations for officer positions shall be vetted by the Nominating Committee and are confirmed for their knowledge and expertise in relation to the position.
Candidates must not hold any position on another provincial or regional agency Board of Directors at the time of nomination.
Candidates running for these positions must have served for at least one year in the previous three years on a BCFPA branch, or on the BCFPA Provincial Board of Directors.
If only one nominee’s name is submitted for a posted position and they meet all eligibility criteria as stated in the Bylaws, the individual is considered to be elected by acclamation.
Associate Members who have been elected to hold positions on the Association Board of Directors shall have full voting privileges during their term of office.

BCFPA Provincial Officer Nomination Form - Executive Committee

Use this form to nominate a BCFPA member to the Provincial Board of Directors.

Candidate Information

Name of Candidate

BCFPA Membership Number

City/Town

Postal Code

Phone Number

Email Address

Current Foster Contract Expiry Date

Contracted With:

Ministry of Children and Family Development (MCFD)

Indigenous Child and Family Services Agency (ICFSA)

OtherOther

Eligibility Criteria

Please confirm that you've read the eligibility criteria below:

Must have established connections with other foster parents in their community and region

Must not be a Board member or employee of another agency in the adoption/fostering sector at time of nomination

Previous experience and knowledge of BCFPA’s mandate and operations, personal expertise, philanthropic history, community activity and public profile will be considered by Nominations Committee for all Director/Officer positions prior to acceptance

Access and familiarity with current technology for monthly communications is necessary

A. Fostering Experience Description

B. BCFPA Experience (length of membership, past positions held, Branch affiliation, volunteerism)

C. Board or Management Related Volunteer or Employment Experience

D. Personal Views and Objectives You’d Bring to this Position

E. Other Comments

Nominated by (Name of Nominee 1):

BCFPA Membership Number

Nominated by (Name of Nominee 2):

BCFPA Membership Number

Today's Date

Signature

Clear

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Call for Proposed Special Resolutions

Prior to the BCFPA Annual General Meeting, we receive proposals from members in good standing for special resolutions. A special resolution is a proposed change to our Bylaws. The proposed changes are presented to our membership as a whole and voted on. We require a majority vote for the special resolution to be passed. When a special resolution is adopted into BCFPA’s Bylaws through a membership vote, the wording of the resolution is then submitted to the governmental authorities to become part of the Association’s permanent documentation.

Special Resolutions - Proposal

A special resolution is a proposed change to our Bylaws. The proposed changes are presented to our membership as a whole and voted on. We require a majority vote for the special resolution to be passed. When a special resolution is adopted into BCFPA’s Bylaws through a membership vote, the wording of the resolution is then submitted to the governmental authorities to become part of the Association’s permanent documentation.

Whereas (state circumstance):

Therefore (state proposed special resolution):

Moved by (Full Name):

BCFPA Membership Number

Seconded by (Full Name):

BCFPA Membership Number

Proposed Special Resolutions will be accepted from members in good standing (current members as of January 31).

Please submit one form for each Special Resolution proposed.

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